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Policy & Template Library

Practical, open-source templates to help Australian businesses implement safe, responsible, and effective AI.

These documents are designed as a baseline AI governance toolkit: they provide a set of lightweight, practical policies and forms that can be adapted to your organisation’s context.

Together, they support compliance with the Voluntary AI Safety Standard (10 Guardrails) and align with international frameworks including:

Why use these templates?

  • Consistency: A common set of documents reduces gaps and overlaps across projects.
  • Risk reduction: Guardrail alignment ensures that risks (data, security, accountability, bias) are addressed.
  • Efficiency: SMEs and larger organisations alike can use these without building frameworks from scratch.
  • Transparency: Provides evidence of responsible AI practices to customers, partners, and regulators.

Current Templates

  • AI Use Policy
    Defines how AI can and cannot be used in your organisation. Aligns with Guardrails 1 (Transparency) and 2 (Accountability).

  • AI Risk Assessment Form
    Structured way to evaluate risks before adoption. Aligns with Guardrail 3 (Risk Assessment) and Guardrail 6 (Security).

  • AI Incident Report Form
    Mechanism to capture, respond, and learn from AI-related issues. Supports Guardrail 5 (Incident Response).

  • Vendor Assessment Checklist
    Evaluates third-party AI suppliers for compliance, security, and ethics. Supports Guardrail 7 (Supply Chain Risk).

  • AI Project Register
    Maintains a central record of all AI initiatives. Supports Guardrails 9 (Governance & Oversight) and 10 (Lifecycle Management).

Coming Soon

  • Data Management & Quality Checklist
    To ensure data used in AI systems is high-quality, traceable, and bias-tested (Guardrail 4).

  • Human Oversight Plan
    Defines when and how human decision-making is required, including escalation paths (Guardrails 2 and 8).

  • AI Model Monitoring Log
    Template for tracking performance, fairness, drift, and retraining across deployed models (Guardrail 10).

Guardrail-to-Template Mapping

Guardrail Focus Area Covered By Templates
1. Transparency Clear information on AI use AI Use Policy
2. Accountability Assigning responsibility AI Use Policy, Human Oversight Plan (coming soon)
3. Risk Assessment Evaluating risks before use AI Risk Assessment Form
4. Data Governance Data quality, bias, provenance Data Management & Quality Checklist (coming soon)
5. Incident Response Detecting and reporting issues AI Incident Report Form
6. Security Cyber and system safeguards AI Risk Assessment Form
7. Supply Chain Vendor and third-party risk Vendor Assessment Checklist
8. Human Oversight Human-in-the-loop checks Human Oversight Plan (coming soon)
9. Governance & Oversight Strategic alignment, leadership AI Project Register
10. Lifecycle Management Monitoring, improvement, decommissioning AI Project Register, AI Model Monitoring Log (coming soon)

How to use

  • Adapt locally: These are starting points — adapt them to your organisation’s size, industry, and regulatory obligations.
  • Integrate: Templates should sit within existing governance, risk, and compliance processes (e.g. risk registers, change management).
  • Iterate: AI is fast-moving. Review and update these documents regularly as your AI maturity grows.

Licensing

All templates are published under a Creative Commons Attribution 4.0 International (CC BY 4.0) licence. You are free to use, adapt, and share them, with attribution.